job details

Job Number: 1234564
Job Title: Accounting Administrative Assistant 45-48k+
Job Type: Full-time
Location: Melville, NY
Hours: 9 to 5
Post Date: Jan 3 2019
Salary: $40K-$50K
Detailed Job Description:
Reputable and established corporate insurance brokerage is looking to add to their accounting dept.

Provide daily support and maintain schedule for Controller and CFO, including department-wide functions
Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department
Provide administrative support to the Accounting department including scanning, copying and filing
Establish, maintain, and update filing systems as needed
Sort, distribute, and open mail for the department
Utilize enterprise management system to identify client/vendor/broker/carrier codes for application of checks
Respond to regularly occurring requests for information
Field/answer routine and non-routine questions
Perform administrative banking tasks such as wire setup, ACH setup, vendor payee setup, report printing, etc.

RESPONSIBILITIES/DUTIES (Other duties may be assigned as required by business needs)
Ad Hoc mailing/e-mailing distributions
Prepare mailings, including FedEx
Coordinate approval signatures
Create meeting agendas
Manage appointment requests
Create supply requests
Enter outgoing wires and ACH's daily on bank website.
Download monthly bank statements off of bank website (46 accounts)
Manage W-9 requests for all entities
Travel and Expense system administration including setup and training of new employees

Two-year accounting/finance degree

1-2 year's experience in an office environment, preferably in an accounting department, or

Insurance industry experience a plus

Proficiency in Outlook, Word, and all Microsoft Office applications, specifically Excel
Knowledge of EPIC a plus
Excellent verbal and written communication skills
Ability to work well under pressure
Professional demeanor
Professional/Goal oriented
Ability to work both efficiently and accurately
Detail-oriented with strong organization skills
Ability to multi-task and prioritize work to meet deadlines
Ability to work independently and in a team environment
Required Skills:
Melville, NY
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